Since they diminish the need for printing, adding a handwritten signature, and scanning or sending PDF files through snail mail, you can easily save valuable time and storage place. Why do we love them?ĭigital documents save time. Without the need to print anything out, you can save a lot of energy that gets used in order to produce and transport paper. This happens because digital signatures create an audit trail that makes them secure and easy for record-keeping. Thirdly, digital signatures make it easy to trace the signer. ![]() They show when the PDF document was signed, which is especially important in any type of business situation. This means that you can sign PDF documents and rest assured knowing they are valid. Secondly, digital signatures come with timestamps. Digital signatures use PKI - a public key infrastructure standard that ensures all vendor-generated keys are securely stored. The first one is - being globally accepted and legally compliant. There are three major aspects of a digital signature, as well as a few we think are important to highlight. Things to consider when adding a digital signature to a PDF With the recent shift to remote work, the need for digital signature tools has risen alongside Video conferencing tools and file-sharing software. Once they click sign, there can be no more changes made to the document. ![]() Every such signature includes the person’s IP address, making it impossible to forge. It’s a unique copy that is linked to the person that signed the PDF file. That’s why the digital signature was created. In order to be able to send your documents to clients, employees and partners who live in a different part of the world and procure their signatures, you need to find a way to do that in a legally binding manner. How do digital signatures work?Ī digital signature is a secure and encrypted way of agreeing to a specified legal document. If you want to give your documents a fighting chance, you’d want to use something that gives you more functionality than a basic PDF document (more on this later). Anyone can do it and there is no way of validating the said signature since it doesn't require a certificate for signing.Īn electronic signature is basically an image of a signature, which doesn't bring any value to a PDF document. It’s the equivalent of ending a Word document with a typed signature. Just because you easily add electronic signatures, doesn’t mean they are secure, legally binding, or relevant in any way. There is a difference between an electronic signature and a digital one.Īn electronic signature is any type of signature you can add to your document. If you always thought that a digital signature is an unreliable way of signing your contracts and legal documents, you’ve made a common mistake. You’ll be redirected to create and repeat a password to encrypt your file.In this article, we’ll explain how to add a signature to a PDF file and why you should perhaps look for a better and easier option.ĭon’t worry, our guide is very easy to follow and doesn't require a certificate or any technical knowledge beyond the level of using Facebook. Once you’re done editing your document, you can select the tool from the Tools dropdown. That’s why we created our Protect PDF tool. Sometimes documents need a little extra protection and security. Can I add password protection to my edited file?.You may need to sign up for a 7-day free trial to access this feature, but you can cancel anytime. Click on the text you’d like to edit and make your changes. Upload your document and navigate to the Edit tab. Once you’re done editing your PDF, all you need to do is select our eSign PDF tool from the Tools dropdown and you’ll move seamlessly into e-signing mode.Įditing existing text using our Edit PDF tool is simple. Can I e-sign my file once I’m done editing?Įdit PDF is just one of Smallpdf’s many useful tools in the suite, which includes other nifty tools to compress, convert, and e-sign documents and contracts. ![]() That’s why we offer Smallpdf for Teams and Smallpdf for Business, so teams of different sizes can find a plan that works best for them. Teams and businesses are always looking for ways to work better, close deals faster, and be more productive. Smallpdf is perfect for anyone looking to simplify their document work. Editing existing text needs a Pro subscription, but you can sign up for a 7-day free trial to try it out! You can cancel your trial anytime. You can add text, images, highlight, draw, and organize your documents for free.
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